Is an innovative organization providing technology leadership through a team of skilled, location-independent tech leaders.
The company focuses on:
- Teaching CTOs and CIOs the principles of building strong, data-driven technology departments along with the sales and marketing strategies
- Connecting Fractional CTOs with the businesses in need of a CTO
The problem
The company aimed to provide an efficient and user-friendly goal management system for their CTO training.
While initially the client requested only a replication of the current system, numerous improvements were implemented along the way.
The Solution
Due to Notion's database permission limits, a Wiki-based personal goal tracking template was created.
The page consists of 4 core databases:
- My Profile: A personal space for CTOs to add their headshot, name, Kolbe A results, mentorship start date, and view their progress through a task completion bar.
- My Objectives: A streamlined database that provides CTOs with a clear overview of their key program objectives.
- Goals: Based on the Excel system, goals are organized into timeframe groups with specific tasks. An automation calculates and sets due dates for each section using the
Start dateproperty from the related CTO's profile. - My Tasks: A detailed breakdown of actionable steps toward goals. Multiple views offer different perspectives: overdue tasks, a roadmap similar to a Gantt chart, a monthly calendar of due dates, and high-priority tasks.
To ensure CTOs can easily signal when they need assistance, a database automation was implemented in the "My profile database". This automation sends a simple Notion notification to the program coordinator whenever a CTO's status changes to "Need help" .
Conclusion
Notion system offers several significant improvements over the Excel system
Improved Organization
It features four interconnected databases (My Profile, My Objectives, Goals, and My Tasks) that provide a comprehensive and well-structured overview of CTO progress
Automated Features
The system includes automated date calculations for goals based on the CTO's start date, and an automated notification system that alerts program coordinators when CTOs need assistance
Multiple Database Views
- Overdue tasks tracking
- Roadmap view (similar to Gantt chart)
- Monthly calendar view
- High-priority tasks view
Personal Space
CTOs have a dedicated profile section to track their progress, including personal information, Kolbe A results, and a task completion progress bar